Terms of Reference for Evaluation of Kvinna till Kvinna´s Programme in Palestine 2017-2019


1. Background

The Kvinna till Kvinna Foundation is a Swedish foundation that supports women during times of war and conflict to increase women’s power and influence. Kvinna till Kvinna’s overall vision is a world with sustainable peace based on democracy and gender equality, in which conflicts are managed through non-military means. It envisions a world where human rights for women and men, girls and boys, are respected, and all people can feel safe and secure. Women should have power and influence decisions and have the agency to participate in the economic, social and political development of society to the same extent as men. This vision is permeated and further evolved in the global and cohesive MENA region and country strategies of Kvinna till Kvinna 2016-2021, with four complementing focus areas, i.e. gender-based violence, participation, women, peace and security agenda, and organisational development. Kvinna till Kvinna is a separatist movement with the mandate to 1) conduct projects in regions of war and conflict that promote women’s self-reliance and self-esteem, women’s psychosocial and/or physical health, or contribute to promoting women’s participation in building a democratic civil society; 2) foster studies and research on the effects of war and armed conflict on women, and 3) publicise facts and information about the effect of war on women and to build public support for peaceful conflict resolution. Kvinna till Kvinna is operating in Palestine since 2002. The country office is based in East Jerusalem, and currently support nine partner organisations and two networks to implement in the Gaza Strip, and the West Bank including East Jerusalem in the programme ‘Turning Promises into Reality: Palestinian Women Human Rights Defenders Voicing for Change’ is running between 2017 – 2019. The support provided by Kvinna till Kvinna is threefold: 1) technical and thematic capacity development support through tailor-made capacity building and joint partner trainings, 2) creation and/or facilitation of networking and advocacy opportunities for partner organisations, and 3) direct financial project support. The programme has a comprehensive theory of change that are concretised in three outcomes focusing on 1) enhancing women rights organisations and their participants (rights holders) capacity in claiming their rights and holding relevant duty bearers accountable, 2) increasing marginalised women’s participation in decision making and implementation, and 3) advocating for women’s rights. The programme has a human right based approach and are addressing the dynamics of rights holders (participants and community members alike) holding the bearers (secondary target group) accountable with support of the women rights organisations and their networks enhanced capacity.

2. The Objectives and Questions of the Evaluation

2.1 Implementation & Framework of Programme

Objectives of the Assignment

  • Review and assess the progress that has been made towards the objectives of Kvinna till Kvinna’s programme ‘Turning Promises into Reality: Palestinian Women Human Rights Defenders, Voicing for Change’
  • Review and a assess the programme framework[1] against the country and regional strategies of Kvinna till Kvinna and how they correspond to the projects of the partners organisation and the contextual needs

Questions guiding, but not limited to:


  • How effective has the implementation of the programme framework been to strengthen agency for women, men and CSOs, and to enhance relations with relevant stakeholders as to benefit the advancement of women right’s for GBV survivors and marginalised women, their families/local communities and institutions?
  • What were the significant factors influencing and contributed to the achievement or non-achievements of the programme objectives?


  • To what extent are the objectives of the programme relevant to the advancement of women’s rights; GBV survivors and marginalised women their families/local community and institutions?
  • How are the partner organisations projects consistent with the intended objectives of the programme framework as well as to the Kvinna till Kvinna country strategy and partnership policy?
  • How relevant is the programme framework, and the country and regional strategy in contributing to external frameworks as the Strategy for Sweden’s International Development Cooperationwith Palestine 2015-2019 (area 1; strengthen democracy, improved gender equality and greater respect for human rights), the Palestine UNSCR1325 National Action Plan (NAP) for the period of 2017-2019, CEDAW, and the Agenda 2030 no 5 and 16?


  • How has the (financial) long-term strategic work on women’s rights and gender equality and direct funding to women lead organisations, to protect and support the continuation of feminist dialogue and movement building been efficient?
  • To what extent did the support to partner organisation by the programme management affect the outcome?


  • In what way has the programme successfully supported the sustainability for partner organisations projects and subsequently a women’s rights agenda and women’s movement in the context in which the partner organisations are operating?
  • Which internal and external factors have contributed to, or hampered, the sustainability of the programme?

2.2 Capacity Development

Objective of the Assignment:

  • Assess and give recommendations whether the two capacity development modules (tailor-made capacity building and joint technical/thematic building trainings) provided an effective, relevant and efficient way of sustaining the partner organisation’s operations/projects

Questions guiding, but not limited to:


  • How has and can the newly adopted partnership policy support an effective capacity development?


  • Have the most pressing capacity development needs, for the partner organisations and the context, been supported?
  • Have the partner organisations had relevant degree of cooperation within their organisations when designing and implementing capacity development support?


  • How has the capacity development provided by Kvinna till Kvinna supported change/results (input to outputs) to the partner organisations projects and subsequently to the overall programme?
  • Has there been sufficient capacity development support of the interdependent levels – individual staff/managers and organisational level?


  • To what extent are the capacity development interventions of the programme likely to sustain the partner organisations and subsequently their networks? What are the key factors?
  • How successfully have capacities been strengthened at the individual and organisational level (including contributing factors and constraints) taking the two modalities (tailor-made capacity building and joint capacity development) into consideration?
  • In what way has the capacity development been informed by the programme framework, partnership policy and strategies, and contributed to the sustainability and local ownership of the partner organisations and their networks?

2.3 Recommendations

Give recommendations to:

  • Any future programme framework, strategies and partnership in gender equality and women’s rights taking the contextual challenges into consideration
  • Improvement of current and/or alternative capacity development methods and approaches
  • How a gender transformative approach (the dynamics of power and resistance) can improve any future programming by the current framework consisting of the result framework, the programme theory of change, the country and regional strategy, the methodological capacity development and networking support, and the newly adopted partnership policy

3. Evaluation Methodology

3.1 Scope

The scope of work includes reviewing relevant documents and interviewing key positions at Kvinna till Kvinna’s Jerusalem office and programme staff in Stockholm as well as Sweden (Consulate General of Sweden in Jerusalem) and other key stakeholders. All partner organisations should be interviewed preferably face to face. If interviews in the Gaza strip cannot be conducted due to the security situation, they will be done remotely, or by additional consultant located in the Gaza strip, if this has been agreed with Kvinna till Kvinna. Furthermore, a selection of right holders – participants, family members, local community members – and relevant duty bearers – should be interviewed individually and/or in focus groups, and/or other means. The evaluator(s) shall develop and propose a methodology for the evaluation, which should include both a desk review, a combination of qualitative and quantitative techniques. The methodology should as much as possible be participatory aiming for the involvement of the partner organisations and their target groups. When conducting interviews with members of target groups, the evaluator(s) should be provided with a list by the partners’ organisation and select the interviewees in consultation with Kvinna to Kvinna, to ensure none interference in the responses. Additionally, the interviews should be conducted without staff or representatives of the relevant partner organisation being present. Any limitations realised by the evaluators shall be made explicit, and their consequences discussed with Kvinna till Kvinna as soon as possible including any ethical considerations taken. The evaluator(s) are responsible for booking appointments for interviews and to conduct all logistic arrangements for the assignment. Kvinna will provide contact details and relevant documentation.

3.2 Evaluation Approach

The evaluation will be carried out following OECD/DAC evaluation principles and guidelines. Further, Kvinna till Kvinna has set a minimum standard on what is regarded as an evaluation on gender equality and women’s rights, touching upon and strengthening some of the OCED/DAC principles. These principles are; 1) participation; the evaluation seeks to ensure that the narratives and experiences of women in evaluations are valued equally to men. Participation should be inclusive, meaning that multiple voices of women from different social and political contexts, especially women from marginalised groups, should get time and space to be heard. Co-ownership of the process, and findings should be the aim and participants should benefit from the evaluation in one way or another, by increased knowledge, strengthened agency or other assets; 2) women experience oppression differently, according to their intersecting identities based on race, ethnicity, class, sexual orientation, age etcetera.  Evaluations designed on the basis of gender transformative evaluation theory acknowledge and value these differences, not considering “women” to be a homogeneous category and recognise that what works for one group of women does not necessarily work for another; 3) an evaluator has experiences, emotions, awareness, and perspectives that lead to a particular standpoint and affects the evaluation process, and findings. In other words, evaluators recognise that they bring who they are into the evaluation process; therefore, reflexivity – or an evaluator’s ability to understand her or his own position – is another critical component; 4) knowledge is power; the evaluation recognises and gives voice to multiple ways of knowing, including reason, emotion and experience, considers and value different ways of knowing and regards knowledge as a powerful resource which can be used to serve an explicit or implicit purpose. Consequently, the evaluation or research process can lead to negative or positive effects on the people involved in it. Knowledge should be a resource of and for the people who create, hold, and share it; 5) research is political, and evaluation is in a sense a political activity. The contexts in which evaluation operates are politicised and the ambition of gender transformative evaluation is to transform and address social injustice. The evaluation process, and findings should be conflict sensitive and attempt to bring about change, not only describe the world as it is. The evaluation contextualises the research socially and politically with an emphasis on how gender and other influential discourses influence each person’s experience.

3.3 Key Documents

  • Partner organisations project documents for 2017-2019; proposal and results framework and annual reporting 2017 and 2018
  • Partner organisations capacity development assessment and action plan
  • Kvinna till Kvinna programme documents 2017-2019
  • Kvinna till Kvinna Palestine country and regional MENA strategy 2016-2021
  • Programme baseline study
  • Kvinna till Kvinna Annual Report 2017
  • Risk management analysis Jerusalem office
  • Kvinna till Kvinna partnership policy
  • Keystone report
  • Documents related to the organisational assessment tool
  • Programme handbook (selected chapters)
  • Management Response Process Evaluation Palestine Programme 2014-2016
  • Strategy for Sweden’s international development cooperation with Palestine (2015-2019)
  • Swedish Foreign Service action plan for feminist foreign policy 2015–2018
  • UNSCHR 1325 NAP for Palestine 2017-2019
  • UNSCHR 1325 NAP Sweden 2016-2020
  • CEDAW related documents for Palestine
  • DAC Principles for Evaluation of Development Assistance
  • Other identified relevant documents shared by Kvinna till Kvinna and identified by the consultant; research on women’s movement, gender transformation and gender justice, CEDAW, UNSCR 1325 and capacity development for women lead organisations etc

3.4 Key persons

Partner organisation related key persons

  • Partner organisations: Manager/director and project coordinators, other operative staff
  • Selection of current partner organisations direct and indirect target groups including participants, family members, local community members and relevant stakeholders/duty bearers

Kvinna till Kvinna staff

  • Regional MENA manager
  • Deputy head of communication
  • Head of office
  • Grant manager
  • Two programme officers
  • Planning manager

Other key informants will be discussed with Kvinna till Kvinna

4. Deliverables and Time Frame

The penultimate inception report shall be presented to Kvinna till Kvinna within five work days after the signature of the contract and a start-up meeting has been held with Kvinna till Kvinna. The report shall include a description of the evaluation methodology, method of ensuring the quality of implementation of the evaluation including ethical considerations and a work plan/timeline for the evaluation. Kvinna till Kvinna shall provide their comments within one week of the submission of the inception report. A finalised inception report is to be submitted to Kvinna till Kvinna within one week of sending the comments on the inception report. The desk review is to be submitted to Kvinna till Kvinna no later than 9 June 2019. Deadline for Kvinna till Kvinna’s feedback is one week. Thereafter it will be finalised and submitted to Kvinna till Kvinna within five working days. The field visits are expected to take place somewhere between 10 – 30 June. The exact period of fieldwork shall be settled in dialogue with Kvinna till Kvinna and its partner organisation and decided upon during the inception phase. A penultimate report and power point must be shared with Kvinna till Kvinna for comments. The deadline for the penultimate report will be 11 August. The final report is to be submitted to Kvinna till Kvinna no later than 8 September 2019. The finalised report and power point should be written in English and should not exceed 40 pages, excluding annexes and shall include an executive summary of findings including lessons learned and recommendations. The methodology used must be described and explained in the finalised report. Any limitations shall be made explicit and their consequences discussed as soon as realised by the evaluators including any ethics considerations taken. Results should be presented in a way that highlights each outcome and result. The evaluators shall adhere in the reporting to the terminological conventions of the OECD/DAC Glossary on Evaluation and Results-Based Management as far as possible. The report should include:

  • Executive summary (not more than three pages)
  • Introduction (one page)
  • Operational environment, including challenges (not more than two pages)
  • Description of the evaluation methodology including limitations (not more than three pages)
  • Analyses and key findings, including best practices and lessons learned
  • Conclusion and recommendations
  • Appendixes; charts, terms of reference, field visits, people interviewed, documents reviewed

The evaluation report will be used for strategic planning and reporting to Sida. It will be shared with Sida and Kvinna till Kvinna partner organisations in Palestine. Parts of the report, such as quotes, specific outcomes or stories/cases, might also be used in the Kvinna till Kvinna’s communication work or in other reports or documents produced by Kvinna till Kvinna. The final report shall be submitted in two hard copies and a soft copy to Kvinna till Kvinna’s head office in Stockholm. The final report will be presented by the consultant in a meeting together with representatives from Kvinna till Kvinna; location to be decided.

5. Cost frame

The tender needs to state the number of work days that the consultant intends to spend in the country (at least two weeks is recommended) and the total budget, including expenses such as travel and communication costs etc. Consultant fees shall be specified as fees per day including taxes, social security contributions and VAT and the number of work days for the assignment divided per evaluator. In cases where the tender includes a team of consultants, their division of work shall be presented. A contracted consultant cannot further subcontract the assignment.

6. Requirements

6.1 Required Qualifications

The following criteria will be applied in the selection of the evaluation consultant(s): Qualifications and Experiences Required

  • Master’s degree in social sciences or another relevant field
  • Extensive experience of evaluation and analytical work in relation to international development cooperation and civil society in the Palestinian or MENA context
  • Expertise in gender and civil society; women’s movements
  • Extensive knowledge in gender equality/women’s rights and capacity development
  • Knowledge in DAC developing cooperation guidelines
  • Proven experience of evaluating projects or programmes built on cohesive strategies a rights-based approach and theory of change
  • Fluent in English and preferably in the Arabic language

6.2 Required information

All tenders must include:

  • CV(s) of the consultant(s) involved in the evaluation
  • A methodological approach and work plan that demonstrates an understanding of the assignment and context including demarcations (indicative 4-5 pages)
  • A timeframe of the evaluation following the points specified in this “terms of reference”
  • A proposed budget that corresponds with the selected approach and work plan
  • Assignment budget with fees incl. VAT with all expenses in accordance with notes under cost frame
  • References to previously completed studies like the evaluation presented in this “terms of reference”

The tender is to be sent to Kvinna till Kvinna no later than 1 May 2019 to the following e-mail address: maria.johansson@kvinnatillkvinna.se Send any questions and requests for clarifications to Maria Johansson on maria.johansson@kvinnatillkvinna.se [1] The framework includes the programme theory of change, results matrix, and components; direct support, capacity development and networking